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FAQ's Tents

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Important information on Tents

Please read if you are renting a tent

Tents not reserved 6 -10 days in advance will almost always have to be weighted and not staked due to the turn around time involved in marking the property by JULIE. Only certain sizes can be weighted.  Water Barrels can only be used on certain size tents so please call if you have a short time frame.

If tables and chairs are ordered with tents set up is included on tent only tables and chairs are an additional fee per item and you can add that service through the linked page.

Linens are available -please call or see general linen section. Heating, dance floors and staging are under tent extras.

Tents should not be set up adjacent to homes.  Room should be left between the house and the tent.  If you require a set up closer than 10 feet from the side of your building please advise us and we will send you the appropriate liability waiver.

What is the difference in tents?


The fist type of tent which we carry is a frame style tent.  It is characterized by a freestanding frame that is self-supporting and the top is placed over the frame.  This tent has ropes to hold it in place and they are not necessarily for support. This is referred to as a frame tent.  We build the tent like a house with a roof made of beams that hold up the top. This is the style you need for over driveways and patios as well as on concrete or hard top. One other nice feature of our tent is the adjustable leg height if needed.  We do offer two styles adjustable and non so please request the adjustable if you are going over what could possibly be uneven terrain.

 

There second type is considered by us a canopy.  It has a top that has interior poles, perimeter poles and ropes that are needed to hold the structure in place. It is commonly referred to as a pole tent or canopy.  This is like a circus tent or a tent you would install yourself.  We do not have this style tent in stock but work with many vendors who do.  Please call us if you want to add one to your order.  However, we will not install these tents. 

 

We feel it is important for our customers to know the difference in styles when doing a cost comparison. Canopies are generally less expensive and many times require customer set up and tear down.  Check that your provider is including all the services you want when asking.


Seating and Dance Floor Chart

Tent Size

W

x

L

Square
Footage

Stand-Up
Cocktail*

Buffet
Dinner*

Sit
Down
Dinner*

Cathedral
Seating*

20' Wide

20

x

20

400

67

50

40

67

20

x

30

600

100

75

60

100

20

x

40

800

133

100

80

133

20

x

50

1000

167

125

100

167

20

x

60

1200

200

150

120

200

30' Wide

30

x

30

900

150

113

90

150

30

x

40

1200

200

150

120

200

30

x

45

1350

225

169

135

225

30

x

50

1500

250

188

150

250

30

x

60

1800

300

225

180

300

30

x

75

2250

375

291

225

375

30

x

90

2700

450

338

270

450

30

x

105

3150

525

394

315

525

30

x

120

3600

600

450

306

600

40' Wide

40

x

40

1600

267

200

160

267

40

x

60

2400

400

300

240

400

40

x

80

3200

533

400

320

533

40

x

100

400

667

500

400

667

40

x

120

4800

800

600

480

800

40

x

140

5600

933

700

560

933

40

x

160

6400

1067

800

640

1067

40

x

180

7200

1200

900

720

1200

40

x

200

8000

1333

1000

800

1333

60' Wide

60

x

60

3600

600

450

360

600

60

x

80

4800

800

600

480

800

60

x

90

5400

900

675

540

900

60

x

100

6000

1000

750

600

1000

60

x

120

7200

1200

900

720

1200

80' Wide

80

x

80

6400

1067

800

640

1067

80

x

100

80000

1333

1000

800

1333

80

x

120

9600

1600

1200

960

1600

80

x

140

11200

1867

1400

1120

1867

80

x

160

12800

2133

1600

1280

2133

80

x

180

14400

2400

1800

1440

2400

80

x

200

16000

2667

2000

1600

2667

Size
# of 8' Banquet Tables
(seating 8 people)
# of Chairs
20 x 20
6
48
20 x 30
8
64
20 x 40
10
80
30 x 30
12
96
20 x 50
14

112

30 x 40
15
120
30 x 50
21
168
30 x 60
24
192
40 x 60
32
256
Event Seating Additional Information:
Cocktail Parties (stand up) 6 sq. ft. / person
Cocktail Parties (some seated) 8 sq. ft. / person
Dinner, using 6' or 8' banquet table 8 sq. ft. / person
Dinner, using 5' round table 10 sq. ft. / person
Dinner, using larger round tables 12 sq. ft. / person
Cathedral Seating (chairs in rows) 6 sq. ft. / person
Classroom Seating (table & chairs in rows) 6 sq. ft. / person
Bar Area 100 sq. ft.
Buffet Area (per table) 100 sq ft. / table
Band 100 sq. ft.

Dance Floor Sizing Suggestions:

Number of Guests:

Suggested Size of Dance Floor:

50 9 x 12
100 12 x 15
150 15 x 18
200 18 x 21
250 21 x 21
300 24 x 24 

Dance Area

2 sq. ft. / attendee 
or 5 sq. ft. / dancer

Aside from main traffic aisles, allow 4 1/2' between round tables for chair and service space and 5' between oblong tables where seating is back to back. This permits 24" service space behind 18" chair depth.

All allowances shown above are approximate and are provided as an estimate of room needed to host an event.  All information is not guaranteed to be accurate to your particular situation.

Side Walls for tents

To calculate your side wall needs divide the total perimiter o the tent by 20'. 

For example a 20 x 20 tent is an 80' perimeter divided by 20'= 4 - so you need 4 roral sidewalls.

Most common rental sizes and the side walls required.  For sizes not listed here refer to the example above to calculate your needs.

  • 15 x 15 - 3
  • 20 x 20 - 4
  • 20 x 30 - 5 or if available 2 30' & 2 20"
  • 20 x 40 - 6
  • 20 x 50 - 7
  • 20 x 60 - 8
  • 30 x 30-  6

Tent Table and Chair Delivery Sign Off Sample

You can preview the information we send to you to sign in your confirmation and at your event.

1.     We are bringing heavy equipment to your home.  PLEASE leave your driveway clear for our delivery crew to be able to load and unload into.  We understand that this may seem an inconvenience but we ask for your assistance in helping maintain the health and safety of our employees.  The further items have to travel the harder it is on their backs and strength.  We appreciate your consideration.

2.     Please Do not stand on folding chairs or table tops

3.     Chairs are intended for one adult only. 

4.     Please Do not place any item that is over 45 lbs. on plastic table tops.

5.     Please be careful of items or juices that can stain the plastic.

6.     Please wipe down all surfaces before returning to us if found dirty a clean up fee of $35.00 may apply. Please remove all tape, food and debris from your tables and chairs before returning them there is a .25 per staple or tape we have to remove.

7.     Do not swing from tent poles or straps under any circumstances.  This can cause instability in your tent and that can lead to a dangerous situation.

8.     Crepe Paper is not to be used on, in or outside of tent  if it  gets wet the dye from it will not come off tent and you will be billed for replacement.

9.     Do not staple or tape anything to valance or any other part of tent. 

10.  Any thing tied to tent ropes, ie. balloons must be removed before tent is picked up

11.  Tables and chairs are delivered to your driveway and picked up there.  There is a .25 per piece set up or tear down fee for chairs and a $1.00 per piece set up or tear down fee for tables.  To have the tables and chairs carried in or to the rear there is a $10.00 fee.  Mover’s dollies are available for $5.00 each.

12.  Do not cook under tents – smoke damage is a minimum of $750.00

13.  Tents should be set up on relatively flat surface areas.  Please call us for a site survey if you are unsure about your yard.

14.    If you have difficult access to your residence or yard please make notes below on the best way to enter your property and where you would like the unit set.

15.  Tables and chairs delivered with tents will be picked up at the same time or an additional pick up fee will apply. 

16.  A $25.00 loading fee applies to all combined deliveries. ( example – bounce with tent )

17.  Supplies are non-refundable. 

18.  Table linens must be returned.  If your linens are heavily stained you will be billed for replacement.

19.   Possession/Title: Customers right to possession of the Rental Equipment begins upon the items being delivered to Customer's premises and terminates on the actual pick up by Party Saver Rentals. Retention of possession, or any failure to permit the pick up of the item(s) at or after the end of the "Rental Period" specified constitutes a material breach of this Agreement. In the event that the Equipment is not returned for any reason, including theft, the Customer is obligated to pay to Party Saver Rentals the full replacement value for such Equipment  listed on the invoice page of this Agreement, plus any and all incidental costs associated with the attempted pick up or recovery of the Equipment by Party Saver Rentals. Title to the rental items is and shall remain in Party Saver Rentals. Customer agrees to keep the Rental Equipment in his/her/their custody and control from the time of Party Saver Rentals’ delivery of the items, until Party Saver Rentals picks up such items. Customer shall not cause nor permit these items, or any of them, to be sublet, rented, sold, or removed from the Delivery Address, or otherwise transfer such items. If rental items are not returned and/or levied upon for any reason whatsoever, Party Saver Rentals may retake possession of said items without further notice or legal process and use whatever force is reasonably necessary to do so. Customer hereby agrees to indemnify, defend, and hold Party Saver Rentals harmless from any and all claims and costs arising from such retaking and/or levy. If rental items are levied upon, or otherwise moved from Delivery Address, Customer shall notify Party Saver Rentals immediately.

 

*****J.U.L.I.E. will be called on the week prior to your event to mark the underground utilities, if you do not see marks in your yard 24 hours before the setup please give us a call.*****

Please review and Initial: Thank you for taking the time to look over this information.

 

Do you need Weights for a Pavement setup?  _____ Yes, (there is an $17.50 charge per weight)  _____ No, grass setup

_____ I understand that delivery (except large tents) is to our driveway/door & set up/tear down of equipment is our

           Responsibility & that there is an additional fee for tables and chairs to be set up or torn down  any tables and chairs     

            still standing upon pick up will be assessed a fee

______I understand that if items are returned dirty there is a cleaning fee

______I understand that damages to equipment are my financial responsibility. ** If a rental item is damaged upon set up/pick please report it before your party commencement time to avoid charges for damages and allow us time to send you a replacement if necessary.

______I understand that I may not cook or grill under the tent

______I understand that it is my responsibility to mark any underground wires or piping not marked by J.U.L.I.E. 

            ie:  outdoor lighting, speaker systems, sprinkler system,  etc.                               continued à